In this article, we’ll provide you with the most detailed, but at the same time very brief information about the Nota Simple. We’ll also answer all the major questions and tell you how to get this document.
What’s Nota Simple?
Nota Simple is an extract from the Property Registry of Spain (officially – Registro de la Propiedad). This document contains a full description of a real estate object, information about the owners with shared ownership, information about the rights to property or their restrictions, as well as about mortgage or tax debts.
The document is issued in Spanish. Its validity period is three months from the date of receipt. The exact date of issue is recorded in the document. The relevance of provided data is constantly checked via corresponding databases.
Why do you need Nota Simple?
There are three cases when you cannot do without this document:
1. You need to get a multi-visa for a year. A prerequisite for it is the ownership of real estate. But when you get such an extract, it’ll become possible for you to stay in the country for a long time.
2. You need to apply for a residence permit.
3. You need to get a detailed description of the real estate object before the purchase.
What does Nota Simple contain?
Documents issued in different instances may differ from each other in terms of their forms. However, Nota Simple always includes a standard set of parameters and data for a specific real estate object, including:
1. Information about the organization issued the extract.
2. The unique number of the real estate object, which is assigned to every object and recorded in the property registry. Usually, this number consists of 6 digits. But, mistakes are possible and one can confuse this number with the cadastral one (Referencia Catastral), which governmental institutions specify in municipal tax receipts – IBI (Impuesto de Bienes Inmuebles) – real estate tax.
3. IDUFIR – The unique identifier of the registered real estate (Identificador único de Finca Registral). This number is necessary for the 100% identification of real estate in the general registry of Spain, not only in the local one.
4. Brief inventory of the object:
– the actual address;
– type of the real estate object;
– the area of the land plot or a specific share;
– the territorial boundaries of the land plot;
– object’s total area;
– object’s usable area;
– the group of the land plot (urban, rural or for building).
– a property right that doesn’t belong to the owner (for example, a public road or water mains).
The actual condition of the real estate object may differ from the one recorded in the registry. It can be explained by the fact that the owner may change the layout of the object anytime and not inform the authorities about it.
5. All the information about the owners: passport data, classification of ownership rights, shares, the date when the ownership rights came into force, records of the registration of ownership rights.
6. Notarial information on the certification of the contract for the purchase of the real estate object (including the date and registration record).
7. Financial information: the amount and schedule of mortgage payments, mortgage or tax debts, etc.
8. The date when Nota Simple document was issued.
Nota Simple can be issued for any type of real estate object: a private house with a land plot, an extension to the house, a garage, an apartment in a multi-storey building, etc. Nota Simple is a simple informational document. You don’t need to certify it with an authentic signature of the registrar. If you sign and seal it, the document will be considered an official certificate.
Nota Simple is intended only for informing (that is prescribed in the respective regulatory legal acts of Spain). Such an extract has no significant legal force. For example, it can’t be considered by the court as evidence. In addition, the Spanish mortgage regulations state that this extract also can’t reflect about the actual condition of the property.
What do you need to apply for Nota Simple?
To apply for this document, you need to provide the following information:
1. Name, address of residence, DNI of the owner.
2. The actual address of the real-estate object.
3. The cadastral number.
What organizations do issue Nota Simple?
You can get the document in the following ways:
1. Visit the Property Registry of Spain at the address of the object.
2. Use the lawyer’s help.
Go to the official website – www. registradores. org. Submitting an application via the Internet is paid, so you’ll have to provide the data of your bank card. You’ll receive the answer via Email provided when applying.
Various statistical data show that every year the number of applications received online increases. You can apply for the document from any city of any country, since all registries in Spain are synchronized within the unified Red Telemática Registral system. Usually, Nota Simple is prepared within 1 to 3 working days. However, if such an extract has already been issued for you before, and this time you’ve ordered it via the Internet, the process may take just a few hours.
Spain is an advanced country in terms of digitalization of bureaucratic processes. It was the first country that started transferring all documents into a digital format and joining them in a graphical database of registered property within the country. That’s why if you need Nota Simple, you’ll have no problem.